1. Before we can rent a room to you we will need to see proof of your professional qualification, professional membership with a registered body, as well as proof of your indemnity insurance.

2. We offer our rooms either ad-hoc or rolling contracts. You are free to terminate the therapy room use contract at any point with one month’s notice.

3. A one off registration fee of £15 is required (from September 2024).

4. A key will be given to you upon the return of the signed agreement. These must be returned once you have stopped using the room. Any loss of keys must be paid for.

5. All room hire charges are fully inclusive.

6. Rolling contract fees are payable monthly in advance.

7. Rolling contract agreements can be cancelled by one month’s notice by either party after the first three months.

8. The therapy room must only be used during the hours that have been agreed and booked. Please double check that any online bookings have been made correctly as we cannot be held responsible for any mistakes that are made.

9. Please vacate the room as soon as your paid slot has finished. Other therapists may be using the room and therefore running over the allocated time slot is not permitted.

10. You are in charge of bringing your own equipment to Guildford Therapy Rooms and any equipment left in the building is done so at your own risk. Guildford Therapy Rooms will accept no responsibility for personal or professional items left on the premises.

11. You are responsible for the therapy room and its content during your sessions. Any damage that occurs during this time must be brought to our attention and payment for the damage must be received within 14 days of billing.

12. The therapy room must be left in a safe and tidy condition so that other therapists can use it immediately after you. If any incidents or accidents occur that require attention, please report it to us immediately.

13. This contract does not create a partnership agreement. You do not have the authority to enter into contracts on behalf of Guildford Therapy Rooms. It is forbidden to sublet the therapy room or use it for any other purpose other than what has been agreed.

14. You are not permitted to make a copy of the security fob and you are not permitted to give your security fob to a third party.

15. Ad-hoc bookings can be made via the on-line booking system in 60, 90 or 240 minute slots. Failure to make payments as agreed may result in the termination of the contract between Guildford Therapy Rooms and yourself and may result in legal action.

16. There is a 48 hour reschedule policy for ad-hoc bookings and payment for the room will need to be paid for in full whether the room is occupied or not. We recommend that you agree similar terms with your clients. Once payment is made, ad-hoc bookings cannot be cancelled, only rescheduled.

17. Ad hoc bookings must be taken on an hourly or half hourly basis, unless agreed otherwise.

18. You must switch off all lights and electronic equipment when leaving the room.

19. Insurance and professional registration documents will need to be presented to Guildford Therapy Rooms annually.